Import Lotus Notes to Outlook 2019/2016/2013

Importing the Lotus notes data to Outlook is a very common practice nowadays. The migration of the data can make the users a little overworked since there are many steps to achieve this task.

Both Lotus Notes and Outlook have their formats and none of them supports or opens the database files to each other directly. Therefore, the NSF database files of Lotus Notes need to be converted to PST files for importing in Outlook. This can be done in multiple ways and we will discuss the easiest manual method to do so.

Why is there a need to import Lotus Notes to Outlook?

Microsoft Outlook provides better features than Lotus Notes to the user. Here are some of the most common reasons why users have started migrating from Lotus Notes:

  • Advanced management of data and high security to safeguard it.
  • Outlook provides the flexibility of configuring multiple accounts simultaneously.
  • Outlook has a quite user-friendly interface as compared to Lotus Notes.
  • Outlook is highly cost-effective and data sharing is very smooth.
  • Compatibility with MS suite makes Outlook stand out from its contemporaries.

How to import Lotus Notes to Outlook?

It can be done in two ways- one is a manual method that takes place in two parts and the other is using a professional tool. It is recommended to make a backup copy of your data before proceeding further with any of the solutions.

Manual Method Part-1: Exporting NSF file to CSV file

  1. Launch the Notes application and click on File> Open> HCL Notes.
  2. In the appeared Open Application window, click on the Browse button to add the NSF file. Then click on Open.
  3. After opening the desired file, click on the File tab> Export.
  4. In the Export window, you can fill in the destination of the file, file name, and file type as Comma Separated Value. After all, fields are completed click on the Export button.
    You can fill in the destination of the file, file name, and file type as Comma Separated Value. 
  5. There will appear a CSV window where you have to choose for each heading- How much to choose, Export Character Set, and Detail to Incorporate. Click on the OK button afterward.
    There will appear a CSV window where you have to choose for each heading
  6. This process will save your CSV file to the desired location that can be accessed during the import process.
  7. Manual Method Part-2: Import CSV file to Outlook application

    1. Launch your Outlook application, select File> Open & Export> Import/Export. However, if using Outlook 2010 you have to go File> Open> Import.
    2. In the appeared wizard, choose Import from another program or file. Then click on the Next button.
      In the appeared wizard, choose Import from another program or file.
    3. In the next window, select Comma Separated Value as the file type to import from before clicking on the Next button.
      Select Comma Separated Value as the file type to import from before clicking on the Next button.
    4. Click Browse to navigate the CSV file on your system and select it for import. Select Replace Duplicate with Items Imported and click Next.
    5. Select a destination folder where you would want to save your imported data from a CSV file. Then click the Next button.
      Select a destination folder where you would want to save your imported data from a CSV file.
    6. In the last step click on the Finish button to complete the import process.
      Click on the Finish button
    Using a third-party professional tool

    While the manual method is good and effective there are some disadvantages when compared with third-party tools such as NSF to PST tool. This is why we recommend users to try third-party tools and enjoy benefits such as quick and direct method, moving multiple NSF files simultaneously, minimum risk of errors or corruption, and flexibility with advanced filters and features.

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    Conclusion

    Lotus Notes is getting old and outdated as compared to Exchange server, Outlook, and other latest applications. This is the reason why users are moving all their data to the latest technology such as Outlook. It can be done easily by following the manual method or using a third-party best NSF to PST tool for a quicker and better experience. 

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