Create A Business Card in Outlook & Know its Benefits

In this blog, users are going to learn how to create and customize the business card in Microsoft Outlook.

Before knowing how to create the business card, user should know about the use of business card and its benefits. With Electronic Business Cards in Outlook, users can share, view, and create contact information with a professional look similar to the paper business card. This business card can be created utilizing the existing information from contacts or a new entry of information can be used. Also, one can create business card with Windows environment only (Mac version and any browser version does not support creating business card in Outlook).

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Some of the advantages of Electronic Business Card in MS Outlook are given under:

  • Can be accessed through email in Outlook
  • Use email address to send the business card
  • Modification is quite easy and quick
  • Multiple times forwarding is possible
  • Can include hyperlinks within it
  • No extra charges and application is needed

We have discussed the role of business card in Outlook application till now. Moving further in this article, let us come to the point and learn how to create Electronic Business Card in MS Outlook.

Create Electronic Business Card in MS Outlook

Perform the below-given steps one after another to create the business card:

  1. First step is to open the Outlook application version installed on your system.
  2. On the toolbar, go to Home and click the option New Items available on the upper-left corner.
  3. Choose the option Contact from the drop-down options to create a new contact entry.
  4. Now click the Business Card icon available on the Options section of the toolbar.
  5. A new pop-up window will get opened named Edit Business card.
    Create Business Card in Outlook
  6. Under Card Design section, user can customize the card and provide the details like:
    Layout - By clicking Layout, select the layout of your choice from the drop-down options such as Image left, Image Right, Image Top, Image Bottom, Text Only, Background Image, etc.
    Image - To add an image browsing system location to business card
    Image Area – To set the area details in percentage for the added image
    Image Align - To set the alignment details for the added image
    Background - To choose the background color for your business card

    Under the Fields section, user can fill and add the desired fields from the given options to add information to his business card. The fields which can be filled and added are Full Name, Company, Job Title, Department, Business Phone, Email, Business Address, etc. Users can anytime remove the field using Remove option from the section. Using the Up and Down arrows, user can position the text on the business card. Also, Edit the text (formatting and styling) with Bold, Italics, Align the text with left, right, center alignments, increase or decrease the text size, change the text color, etc.
  7. Now, after the formatting of the Electronic Business Card is done, finally click on OK. Your new Business Card is created and ready to share with other users.
2. How to share this created Business Card?

For Outlook versions above Outlook 2007, the shared Business Card appears exactly same as you have created whereas in the older version, business card comes as an image to the receiver along with a .vcf file containing the complete information about the user contact.

To share the Electronic Business Card to other user, follow these steps:

  1. Open a New Mail in Outlook application.
  2. Go to Attach Item>Business card and then add a name from the provided list.
  3. IMAP migration configuration page will get opened. Now, set IMAP server to imap.gmail.com keeping rest settings to default and click Next.
  4. If the desired name is not available, click on Other Business Cards. Then click the name provided in the Filed As list.
  5. Then click OK. Enter the sender name and click Send.

Note: To save the received Business Card in .vcf file format attached with an email, users just need to double-click on this file and save it to the Outlook contacts. The application provides the facility to update the existing contact or to create a new contact if the received one matches to the one in the Contacts list.

Here, the method to create the Electronic Business card along with customization or modification in Outlook has been discussed. The procedure is quite simple and easy to execute for all kind of users. Business cards are important in small businesses as well as large enterprises to share contact details of the various delegates and users. Sharing business cards like attachments is again an easy go. I hope users have gained some knowledge through this blog.

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