2 Ways to Migrate Apple Mail to Outlook in Windows

The migration of apple mail to MS outlook is possible easily after completing a series of steps in order. The transfer can take a bit of time and is a complex process because of the number of steps. Before attempting to migrate apple mail to MS outlook there are a few other steps that need to be done. The steps include preparing the mail and files, converting them into PST format, and migrating them directly. These steps have their sub-steps that are required to be performed for transfer.

How to prepare the Mac mail messages?

There are two ways to prepare the mail messages because few people use the older Mac version. The latest version has the “Export mailbox” function in it and the older one does not. Hence, the steps can vary.

In the case of the latest Mac Version:
  • Run Mac mail and expand the folders for better view and understanding.
  • Right-click on a folder you want to export.
  • Click Export Mailbox that will open up a new box.
    Click Export Mailbox that will open up a new box
  • Select the location of your choice to save the exported mail folders.
  • Repeat the same for other folders in Mac as well.
  • You can now copy or move mails from Mac folders to the Windows PC.
  • Use ‘Mac mail to Outlook transfer tool’ to convert mails from saved folders.
In the case of the Older Mac version:
  • Open Finder on your Mac and hold down the Option key to choose Go > Library.
  • Now open “Mail/Mailboxes”. This is the location of all the saved mac mails.
  • Using any device that can be used for copying all the files and sub-folders from this location and save them on the destination computer system. This can now serve as a serving folder for the ‘Mac mail to Outlook transfer tool’.

How to convert Mac mail into PST format?

Converting mac mails to PST format has its own advantages. Even if not wanting to transfer the mac mails messages completely you can copy the PST format files in any system and use them. Here are the steps to convert Mac mail into PST format:

  • Downloading and installing the ‘Mac mail to outlook’ utility on your Windows PC is the first step.
  • Start the software and choose the shortcut according to the version of your windows.
  • With the help of the ‘’ or ‘browse’ button navigate all the files and folders copied from the Mac system in .mobx or .emlx files.
    ‘browse’ button navigate all the files and folders copied from the Mac system
    Select the source folder
  • The next step is to click ‘Scan Folder’ that would locate all the emails in the folder. The transfer tool will then be able to convert these emails into PST format files.
    Click ‘Scan Folder’ that would locate all the emails in the folder
    Convert these emails into PST format files
  • Mode’ on the program menu bars to be used to change the conversion mode. Mode > Save to PST file. The ‘Import’ button will be replaced with the ‘Save PST’ button.
    Change the conversion mode
    ‘Import’ button will be replaced with the ‘Save PST’ button
  • Then click ‘Save’ to start the process of conversion. The program will ask you to select the destination folder for the converted files. Choose and confirm your selection.
    click ‘Save’ to start the process of conversion
  • The next step is to just wait.
    The next step is to just wait
  • After the process is complete your PST file is copied and backed up and ready to be used in MS outlook. To open your PST file in Outlook you can use File > Open > Outlook Data File.

How to convert the Mac mails and files directly into MS Outlook?

After preparing the emails and files you can find the MBOX and EMLX files on your hard drive. Steps to follow to migrate the Apple mail to MS outlook:

  • Download and install the Mac mail converter on your computer system and start the converter.
  • Use the version of the converter tool according to your windows version.
  • Using the ‘’ button to search and navigate the folder containing MBOX and EMLX files on your hard drive.
    search and navigate the folder containing MBOX and EMLX files
  • Use ‘Scan Folder’ in the dialog box to search the mails of the folder in your hard drive so the tool can use them and convert.
    Use ‘Scan Folder’ in the dialog box to search the mails
  • Click the menu ‘Mode’ and select the ‘Import to Outlook’ button.
    Click the menu ‘Mode’ and select the ‘Import to Outlook’ button
  • Click ‘Import’ to start the transfer. In case of multiple profiles on your Outlook, the program will ask for a few directions to be able to transfer into the correct profile. You have the option to pick and choose.
    Click ‘Import’ to start the transfer
  • The program will next ask you to choose a destination folder for all the data to be saved up in your profile. After completing these necessary steps go ahead and click ‘Done’.
    Choose a destination folder for all the data to be saved up in your profile
Final Say

Though the process is a bit long and takes time, it is still the most secure way to do it. The need of migrating the mails into Outlook from the Apple mail may lead you to shortcuts but the above-mentioned steps are used and suggested by the professional users.

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