Steps to Import OST Files to Gmail Account

Importing from one major email tool to another and both with different companies can be a little tricky but not impossible. With some help, you can easily import the OST files into your Gmail account. Offline Outlook Data File or OST file is offline storage used to store and synchronize the account types such as IMAP, Office 365, and Exchange Server information to your system. The best advantage of OST files is that you can work offline on Outlook apart from sending an email. These files will then get updated as soon as they get connected to an internet connection. That way the files are backed up and stay updated and give flexibility of work even without internet temporary.

Gmail only works with an internet connection and hence you need internet while importing files into the Gmail account. The OST files can be imported into Gmail in two ways; one being a three-step manual process using G Suite Migration for Microsoft Outlook or GSMMO tool and the other being a direct method where you can use a third-party tool.

How to Import OST files to Gmail manually?

Since it is not possible to import OST files directly to Gmail since it won’t support there is a need of converting them into PST files that can be imported. This method consists of three steps namely:

  1. Locating OST file on your system
  2. Export the OST file to PST file extension
  3. Import the PST file to Gmail using the GSMMO tool

So let’s begin with the steps in the above-mentioned sequence.

1st Step: Locating OST file on your system
  1. Open your Outlook and click on File > Account Settings > Account Settings.
    Open your Outlook
  2. In the dialogue box click on Data Files tab, choose OST file by its name and select Open File Location. This will take you to the location of all the OST files on system.
    Location of all the OST files on system
2nd Step: Export the OST file to PST file extension
  1. Open your Outlook application, go to File tab > Open & Export > Import/Export. These steps will lead you to Import and Export Wizard.
  2. In the wizard select the Export to a File option before clicking Next to proceed.
    Select the Export to a File option
  3. Now in the Export to a File dialog box, select Outlook Data File (.pst) option and then click Next.
    Select Outlook Data File (.pst) option
  4. In the next step click on the account that is required and select the file to export as a PST file afterward. Then Click Next.
    Select the file to export as a PST file afterward
  5. Click on the Browse button to select a location to save the PST file. The last step is to click on Finish.
    Select a location to save the PST file
3rd Step: Import PST file to Gmail using GSMMO tool

G Suite Migration for Microsoft Outlook or GSMMO tool is used to import data, calendars, and PST files to a Google Workspace. If you don’t already have it you can easily find it on the Google website in any manager through the internet.

  1. After downloading the application, launch it.
  2. Once you start with the installation you will be asked to provide Google account credentials. You can provide the credentials and click Continue to proceed.
    Provide the credentials and click Continue to proceed
  3. You will be directed to the Google Sign-in page in your default browser. Enter your password to log in.
    Enter your password to log in
  4. In the next step, the GSMMO tool will ask for your permission to access your Google account. Click on the Allow button.
    GSMMO tool will ask for your permission to access your Google account
  5. You will see a confirmation message on the screen which means everything went well.
    Confirmation message on the screen
  6. After that GSMMO dialogue box will appear before you. In the drop-down menu select From the PST files) and click Next.
    Select From the PST files) and click Next
  7. The systems will take you to the default location where all the PST files are saved. If in case you have saved it to a different location you can browse to that location by putting it in the address bar.
  8. You will see that the file is imported. Click on the Next button.
    You will see that the file is imported
  9. Adjust the migration settings according to your preferences and then click on Migrate.Adjust the migration settings according to your preferences
  10. After the completion of migration, you will see a message of successful migration on your screen.
    Message of successful migration on your screen
  11. Login to your Gmail account and in the left pane check for any new imported PST files.Check for any new imported PST files

Importing using a third-party tool

You can use the third-party tool if you feel the above-mentioned process is too extensive or complicated. The OST to PST converter can be used in place of Step 1 in the above process and you can perform with the second part directly. There is another tool that can directly import OST files to a Gmail account. This is more hassle-free and there are a few companies that offer the tool. There are some other features you would get if you choose a third-party tool subject to the company.

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Conclusion

Importing OST files to Gmail is a little tricky but with professional help, it is achievable without hampering the data. The steps in the manual method should be followed in a sequence to achieve the result while direct third-party tools can be used for reducing the work and hassle-free experience.

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